Responsible as company secretary, implementation of monthly SARS processes and legal requirements.
Maintaining company accounts and presentation of monthly financial statements.
Processing and ensuring timeous execution of orders
Create and work within allocated budget
Perform secretarial function of the company
Finding innovative ways to reduce company expenditure
Ensure that all Financial controls are in place and that all systems comply with legal requirements
Ensure that all Statuary and legal requirements are met.
Prepare monthly financials
Review all payment requests and release these as per the policy of the company
Ensure that all product costing is done according to GAAP and that they are correct.
Responsible for all aspects dealing with :
SARS (VAT, PAYE, EMP etc)
(prepare and submit)
SARB – payment application forms
Government departments (labour -OID )
Ensure that all records are maintained in compliance with regulation
Maintain and monitor asset register
Manage petty cash
Review product costing and ensure that these are accurately reflected on the system,
Manage payroll – Salaries and commissions
Load payments on banking system, request for foreign / local payments for approval / authorization and release by GM or CEO
Manage admin and staff information – office filing, Medical aid, Leave, Sick Leave, IRP5’s
In charge of office equipment, IT, PABX and supplies i.e stationery, groceries,
Responsible for all accounting input to pastel – PO’s, Invoicing, GRN, PI, PL, Debtors, Creditors, Customer statement, general ledgers, cashflow, inventory control, cost accounts etc.
Liaise with distributors / clients – weekly order updates, payments, required and mandatory documentation
Liaise with 3rd party suppliers / service providers – Shipping and forwarding agent